Finish Important Work This Year

What’s the “secret” to having a better year?

By MARK RIFFEY for the Flathead Beacon

With the start of the new year, many will be looking for ways to reboot lives, businesses, and whatever else they’re disappointed about the state or progress of. We’ve all been there. The cure for many of these disappointments is to finish procrastinated, meaningful work as we discussed a few weeks ago. With the new year starting, it’s tempting to put that unfinished work aside and try to start something fresh and exciting to ring in the new year. You might even create (yet another) ginormous list of items to knock off because everything magically changed on January 1st. Or did it?

Important work makes big changes

10709211 – businessman runs up the careerladder

Everything will not magically change the week of January 1st. It didn’t last year, remember? The only way to make “magical” change happen is to do more important work. Making things happen changes you and your circumstances. That doesn’t mean you have to work 14, 17 or 19 hour days. It’s not complicated. Focus, execute, repeat. Consider this: If, during each month this year, you could identify and complete the most important work on your to do list, would that make this year better than last?

Of all the unfinished things on your to do list, identify the ones that absolutely must be finished. Some of them are busy work. Do you really need to finish them? Can they be cancelled or delegated? Either way, take them off your unfinished list if they aren’t important enough for you to spend time on them instead of doing ANYTHING else you should be doing. Unfinished doesn’t mean important. Important means whatever it means to you and your business. Your time is likely the most valuable time in the business – why waste it on tasks that can be done by someone else? That doesn’t mean that work isn’t valuable. It simply means you don’t have to be the one to do it.

Complete more of the important work no one else can do if you want to make big changes.

Eliminate the unimportant

With all that busy, cancelled, delegated work removed from your unfinished to do list, what’s left? Which of these started, but unfinished important work items is the most important thing that you can finish in January? This shouldn’t be hard. If it is, then you may need to decide if your to do list contains anything important. I mean, come on – it’s early January. I’ve only asked once, so this should be the easiest choice of them all.

Repeat the process. When you’re out of meaningful, unfinished tasks, start the most important new task on your list. Don’t start five or 12. Start one. Now finish it. Maybe this takes you all month, but if this is the most important thing on your plate – it’ll be worth it.

On the other hand, if out of all the not-yet-started and not-yet-finished things you need to do, you can’t identify an important piece of work, two things come to mind. One, all that unfinished work can be delegated. Two, why isn’t there important, business-critical work that no one else can do on your to do list? Are you extricating yourself from the business? If so, great. If not, have you let yourself stop taking on important, business-changing projects because you weren’t getting them done? This process should have freed up a lot of time for that work – including the time needed to conceive it.

What about new tasks?

What about all the new tasks that come up this month? Don’t let them distract you. If something comes up that is super important – more so than your in-progress most important task, then you’ll have to decide whether you’ll hit pause and get that super important item done. Typically these are urgent tasks, not important ones. Know the difference.

For anything else, add them to your list, but only if they are important. Give the rest to someone else, or put them off. If they aren’t important, it’s unlikely that status will change. Put them on a list called “To delegate” and do it during your weekly planning.

Why are we doing this? Because getting more of the important (to you) things done is the most impactful change you can make have a better year than last. Consistently getting important work done builds your confidence and capability. As those two grow, so will you and your work.

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2014-08-20_0819Want to learn more about Mark or ask him to write about a strategic, operations or marketing problem? See Mark’s sitecontact him on Twitter, or email him atmriffey@flatheadbeacon.com.  Check out the Flathead Beacon archive of all of Mark’sblogs.